District Safety Plan

District Safety (SAVE) Plan – Print-friendly version

Schoharie Central School District-wide School Safety Plan

Project SAVE (Safe Schools Against Violence in Education), Commissioner’s Regulation 155.17; 2018-2019 School Year; Reviewed/Revised: 9/10/2018

Table of Contents
Introduction
Section I: General Considerations and Planning Guidelines:
Purpose
Identification of Chief Emergency Officer
Identification of School Teams
Concept of Operations
Plan Review and Public Comment

Section II: General Emergency Response Planning
Identification of Potential Emergency Sites
Response Plan Options
District Resources
District Resource Coordination
Annual Multi-Hazard Training
Annual Drills and Exercises

Section III: Responding to Threats and Acts of Violence:
Responding to Threats of Violence
Responding to Acts of Violence and Zero-Tolerance
Law Enforcement Involvement
Identification of Appropriate Responses

Section IV: Communication with Others
Obtaining Local Emergency Assistance
Obtaining County and State Emergency Assistance
Educational Agencies within District Boundaries
NYS/BOCES Communication Flow Chart
ICS Communication

Section V: Prevention and Intervention Strategies
Building Security
Early Detection
Prevention/Intervention Strategies
Student Programs
Job Duties (hall monitors and security)

Section VI: Recovery
Appendix A: District Buildings, Contacts and Phone Numbers
Appendix B: Potential Hazardous Sites

Introduction

Emergencies and violent incidents in school districts are critical issues that must be addressed in an expeditious and effective manner.  Districts are required to develop a district-wide school safety plan designed to prevent or minimize the effects of serious violent incidents and emergencies and to facilitate the coordination of the district with local and county resources in the event of such incidents or emergencies.  The district-wide plan is responsive to the needs of all schools within the district and is consistent with the more detailed emergency response plans required at the school building level.  Districts stand at risk from a wide variety of acts of violence, natural, and manmade disasters.  To address these threats, the State of New York has enacted the Safe Schools Against Violence in Education (SAVE) law.  Project SAVE is a comprehensive planning effort that addresses prevention, response, and recovery with respect to a variety of emergencies in each school district and its schools.

The Schoharie Central School District supports the SAVE Legislation and intends to facilitate the planning process.  The Superintendent of Schools encourages and advocates on-going district-wide cooperation and support of Project SAVE.

Purpose

The Schoharie Central School District district-wide school safety plan was developed pursuant to Commissioner’s Regulation 155.17. At the direction of the Schoharie Central School District Board of Education, the Superintendent of the Schoharie Central  School District appointed a district-wide school safety seam and charged it with the development and maintenance of the district-wide school safety plan.

Identification of Chief Emergency Officer

The Schoharie Central School designates the School Superintendent as the district’s chief emergency officer whose duties shall include, but not be limited to:
a. Coordination of the communication between school staff, law enforcement, and other first responders;
b. Lead the efforts of the district-wide school safety team in the completion and yearly update by September 1st, of the district-wide school safety plan and the coordination of the district-wide plan with the building-level emergency response plan;
c. Ensure staff understanding of the district–wide school safety plan;
d. Ensure the completion and yearly update by September 1st, of building-level emergency response plans for each school building;
e. Assist in the selection of security related technology and development of policies for the use of such technology;
f. Coordinate appropriate safety, security, and emergency training for district and school staff, including required training in the emergency response plan yearly by September 15th; and
g. Ensure the conduct of required evacuation and lock-down drills in all district buildings as required by Education Law section 807.

Identification of School Teams

The Schoharie Central School District has created a district-wide school safety team appointed by the board of education consisting of, but not limited to, representatives of the school board, teacher, administrator, and parent organizations, school safety personnel and other school personnel. The members of the team by title are as follows:
School Board President
Superintendent
Teacher
PTA President
Superintendent of Buildings and Grounds
School Secretary

Concept of Operations

The district-wide school safety plan is directly linked to the individual building-level emergency response plan to the school.  Protocols reflected in the district-wide school safety plan guide the development and implementation of individual building-level emergency response plan.

In the event of an emergency or violent incident, the initial response to all emergencies at an individual school is by the building-level emergency response team.

Upon the activation of the building-level emergency response team, the Superintendent of Schools or their designee is notified and, where appropriate, local emergency officials are notified.

Efforts may be supplemented by County and State resources through existing protocols.

Plan Review and Public Comment

This plan shall be reviewed and maintained by the Schoharie Central School District district-wide school safety team and reviewed on an annual basis on or before September 1st of each year. A copy of the plan is available in the Superintendent’s office.

Pursuant to Commissioner’s Regulation 155.17 (e)(3), this plan was made available for public comment 30 days prior to its initial adoption. The district-wide school safety plan was then adopted by the School Board after the one, required public hearing that provided for the participation of school personnel, parents, students and any other interested parties.  

While linked to the district-wide school safety plan, the building-level emergency response plan shall be confidential and shall not be subject to disclosure under Article 6 of the Public Officers Law or any other provision of law, in accordance with Education Law Section 2801-a. The building-level emergency response plan shall be kept confidential and shall not be disclosed except to authorized department staff and law enforcement officers.

Full copies of the district-wide school safety plan and any amendments are submitted to the New York State Education Department within 30 days of adoption by posting this public plan on the district’s website.  The building-level emergency response plan is supplied to the local police, County Sheriff and NYS State Police within 30 days of adoption.

Section II: General Emergency Response Planning

The district-wide school safety plan provides the framework for the building-level emergency response plan. The purpose of a uniform plan is to ensure district-wide continuity for emergency responses. These general emergency responses are used to assist school employees, students, parents and emergency responders learn one system that can be used in the Schoharie Central School District.

Identification of Potential Emergency Sites

Identification of sites of potential emergency, including:
The district-wide school safety team in conjunction with local officials has identified areas outside of school property that may impact a district facility during an emergency. Factors that were considered included population, presence of hazardous materials, and potential for emergency based on national trends and proximity to district property.
A list of areas has been identified as having the potential to impact within the district. This list has been created for reference and awareness. The list is not all-inclusive for every emergency. However, these areas have been identified as having the most probable impact on district facilities or district boundaries should they have or create an emergency. A list of potential community-based hazards or emergency situations has been noted in the building-level emergency response plan.
The district-wide school safety team has recognized that there are many factors that could cause an emergency within our school building. There are also factors that need to be considered when responding to an emergency. A list of potential internal and external hazards or emergency situations has been noted in the building-level emergency response plan.

Response Plan Options

The district has developed multi-hazard response guides. These guidelines are located in the building-level emergency response plan and are in ICS (Incident Command System) format. Plans for taking the following actions in response to an emergency where appropriate are, including but not limited to:
Initial Actions
Command Post Location (primary and secondary)
Shelter in Place: Used to shelter students/staff inside the school
Severe Weather
Bomb Threat
HazMat Incident
Hold-In Place: Limits student/staff movement while dealing with short-term emergencies
Evacuation: Used to evacuate students/staff from the school
Before, during and after school hours, including security during evacuation and evacuation routes
Evacuation/Relocation Sites (internal and external)
Lockout: Used to secure school buildings and grounds during incidents that pose an imminent concern outside of the school
Lockdown: Used to secure school buildings and grounds during incidents that pose an immediate threat of violence in or around the school.
School Cancellation
Early Dismissal

Emergencies include, but are not limited to:
Air Pollution
Epidemic
Medical Emergency
Anthrax/Biological
Explosion
Natural Gas Leak
Aviation Crash
Fire Alarm Activation
Radiological
Bldg. Structural Failure
Flood
Roof Leak/Failure
Bomb Threat
Heating System Failure
School Bus Accident
Civil Disturbance
Hostage Situation
Severe Weather Emergency
Crimes Against People
Intruder Situation
Threats of Violence
Earthquake
Loss of Building
Water Emergency
Elec. System Failure
Loss of Buses 
Energy Supply Loss
Mass Casualty

District Resources

The district has identified various district resources that may be available for use during an emergency, including the identification of personnel, equipment and shelters. 

District Resource Coordination

Using the ICS (Incident Command System) the district has identified the school officials authorized to make decisions during an emergency.  Through ICS, the procedures to coordinate the use of school district resources and manpower during emergencies are clearly defined. ICS also identifies the staff members and their backups assigned to provide assistance during emergencies.

Annual Multi-Hazard Training

The district has policies and procedures for annual multi-hazard school safety training for staff and students, including the strategies for implementing training related to multi-hazards. Beginning with the 2016-2017 school year, all staff will undergo annual training by September 15, 2016 and each subsequent September 15 thereafter on the building-level emergency response plan which includes components on violence prevention and mental health. New employees hired after the start of the school year receive this training within 30 days of hire or as part of the district’s existing new hire training program, whichever is sooner. The district certifies that this training is completed during the October NYSED BEDS data collection.
The following procedures have been established to provide this training on an annual basis to include but not limited to: early dismissal/go home drill, shelter-in place, hold-in-place, evacuation/fire drills, lockout, lockdown, tabletop exercises and Incident Command System training.

Annual Drills and Exercises

The district conducts drills and other training exercises to test components of the emergency response plan, including the use of tabletop exercises, in coordination with local, county, and state emergency responders and preparedness officials. A debriefing concludes each test to determine if changes to the plan are necessary.
Fire and Emergency Drills. The school district, at least once every school year, and where possible in cooperation with local county emergency preparedness plan officials, conducts one test of its emergency response procedures under its building-level emergency response plan, including sheltering, lock-down, or early dismissal, at a time not to occur more than 15 minutes earlier than the normal dismissal time.
Education Law §§ 807(1-a), 807 (b): Fire and Emergency Drills
The July 2016 amendments expanded fire drill requirements to also include emergency drills to prepare students to be able to respond appropriately in the event of a sudden emergency. The statute now requires twelve drills be conducted each school year, four of which must be lock-down drills, the remaining eight are required to be evacuation drills. There is still a requirement that eight of the required twelve drills must be completed in the first half of the school year. However, the date of completion has been changed from December 1 to December 31 of each school year.

The statute now explicitly requires schools to conduct lock-down drills, which are essential, because they prepare students and staff to respond to the highest level of threat with the most urgent action and the least margin for error. The goal is to have schools conduct drills where they immediately clear hallways, lock doors and take positions out of sight to practice their ability to put the building into a protective posture as quickly as possible. These emergency measures allow time for responding law enforcement to arrive on scene and neutralize the threat. If possible, law enforcement should be involved in the drills to help prepare students and staff for their interactions and release from lock-down by uniformed officers. However, law enforcement involvement is not required by the new legislative mandate. Other protective actions such as lock-out or shelter in place are emergency actions that are usually preceded by some degree of warning time and do not require the immediate response necessary for a lock-down. While the school should be well versed in their lock-out and shelter in place protocols, lock-down is the only type of protective action that is specifically required by the statute.

Responding to Threats of Violence

The school refers to its Crisis Intervention Plan via the post-incident response team and the Multi-Hazard Emergency Response Guides located in the building-level emergency response plan. These are reviewed by the district-wide school safety team to ensure content and consistency throughout the district. These policies and procedures are for responding to implied or direct threats of violence by students, teachers, other school personnel and visitors to the school, including threats by students against themselves, which includes suicide. The following types of procedures are addressed in the plan:
The use of staff trained in de-escalation or other strategies to diffuse the situation. Training is offered through Parsons Center and Character Education.
Informing the Superintendent or designee of implied or direct threats.
Determining the level of threat with the Superintendent and building-level emergency response team members.
Contacting appropriate law enforcement agency, if necessary.
Monitoring the situation, adjusting the district’s responses as appropriate to include possible implementation of the building-level emergency response team.
Communication with parent/guardian. When a student implies or specifically threatens self-inflicted violence including suicide, the school’s social worker directly contacts the respective parents/guardians.

Responding to Acts of Violence and Zero-Tolerance

The Multi-Hazard Emergency Response Guides in the building-level emergency response plan provide guidance on the district’s policies and procedures for responding to direct acts of violence (i.e., Crimes Against Persons, Hostage Taking, Intruder and Kidnapping) by students, teachers, other school personnel and visitors to the school, including consideration of zero-tolerance policies for school violence. The following types of procedures are addressed in the plan:
Inform the Superintendent/designee.
Determine the level of threat with the superintendent/designee and the building-level emergency response team.
If the situation warrants, isolate the immediate area.
Monitor the situation; adjust the level of response as appropriate; if necessary, initiate lockdown, evacuation, sheltering and/or early dismissal procedures as needed, if needed.
Contact appropriate law enforcement agency.

NOTE: The Schoharie Central School District “Code of Conduct” describes policies and procedures for responding to acts of violence by students, teachers, other school personnel and visitors to the school.

Law Enforcement Involvement

Response protocols are identified in the Building-level Emergency Response Plan in the ICS format along with definitions of ICS Roles and Responsibilities. The Multi-Hazard Emergency Response Guides address specific procedures for responding to bomb threat, intruders, hostage takings and kidnapping.

Identification of Appropriate Responses

The following protocols for appropriate responses to emergencies are provided as examples of responses to bomb threats, hostage takings, intrusions and kidnappings:
Identification of decision-makers.
Plans to safeguard students and staff.
Procedures to provide transportation, if necessary.
Procedures to notify parents.
Procedures to notify media.
Debriefing procedures.

The district has established policies and procedures to contact parents, guardians or persons in parental relation to the students in the event of a violent incident or an early dismissal. In the Schoharie Central  School District, the following communication methods are taken:
For small-scale incidents, school personnel directly call the parents/guardians of all students directly impacted by any acts of violence. All other parents/guardians receive an informational letter. The Crisis Intervention Plan and post-incident response team are activated and available.  If needed, as needed, community meetings are scheduled in a timely manner for further discussion.
For any major incident, the district works with the media (TV, radio) to relay pertinent school related information (i.e., how and where can parents be reunited with children, etc.) It is unfortunate, but important to remember that major emergencies can quickly tie up phone lines with in coming and out going calls and roads can be quickly blocked by the traffic of emergency vehicles, concerned parents and community members. School personnel directly call the parents/guardians of all students directly impacted by any acts of violence. All other parents/guardians receive an informational letter. Community meetings are scheduled in a timely manner, for further discussion to include the Crisis Intervention Plan and post-incident response team.

Section IV: Communication with Others

The District-wide School Safety Plan provides the framework for the Building-level Emergency Response Plan.

Obtaining Local Emergency Assistance

The Schoharie Central School District is fortunate to have substantial ties to the community of Schoharie and Schoharie County. If there were to be an emergency within our facility, that facility would call 911 for emergency assistance. If involvement is needed from other local government agencies, then the Superintendent or designee would act as that contact person. Additional procedures for communications can be found in the Building-level Emergency Response Plan including local emergency contacts and phone numbers, and the NYS/BOCES Communication Flow Chart. These contacts provide guidance for obtaining assistance during emergencies from emergency services organizations and local government. The following examples are the types of arrangements that could be used by the district:
Superintendent (IC-Incident Commander or backup IC) in an emergency would contact the county dispatch center for fire, EMS, or police by calling 911.
Superintendent (IC or backup IC) contacts the highest-ranking local government official for notification and/or assistance.

Obtaining County and State Emergency Assistance

Arrangements for obtaining advice and assistance from local government officials including the county or city officials responsible for implementation of Article 2-B of the Executive Law is carried out through the protocols established in the NYS/BOCES Communication Flow Chart.  The following are examples of the types of arrangements that could be used by the district during county-wide emergencies:
Superintendent (IC or backup IC) in an emergency contacts the Schoharie County Emergency Management Coordinator and/or the highest-ranking local government official for obtaining advice and assistance.
The district has identified resources for an emergency from the following agencies: Schoharie County Sheriff, Schoharie County Civil Defense Office, American Red Cross, Schoharie County Emergency Services Office, New York State Police, Schoharie County Sheriff, Schoharie County Mental Health Office and the Capital Region Health/Safety/Risk Management Office.
If the emergency is within the school district boundaries and has the potential to impact the surrounding community, the Superintendent or designee notifies the appropriate city officials (Example: Mayor, Highway Dept., City Administrator, and/or Public Safety). Likewise, should there be an emergency within the community that has the potential to impact the school, the Superintendent should be notified immediately.

Educational Agencies within District Boundaries

If there is a disaster within the district that has the potential to impact other educational agencies within the district boundaries, the Chief Emergency Officer activates a phone tree to inform all necessary parties. The phone tree is located in the Building-level Emergency Response Plan.

NYS/BOCES Communication Flow Chart

If there is a disaster within the district that has the potential to impact other educational agencies within the district boundaries, the Chief Emergency Officer activates a phone tree to inform all necessary parties. The phone tree is located in the Building-level Emergency Response Plan.

ICS Communication

Along with the phone tree, the district also maintains the following information about each educational agency located in the confidential, Building-level Emergency Response Plan:
School population
Number of staff
Transportation needs 
Business and home telephone numbers of key officials of each such educational agency

Section V: Prevention and Intervention Strategies

The District-wide School Safety Plan provides the framework for the Building-Level Emergency Response Plan.

Building Security

The district has developed policies and procedures related to school building security, including, where appropriate: visitor sign-in and badge procedures, employee badges, security procedures.

Early Detection

The Schoharie Central School District has implemented procedures for the dissemination of informative materials regarding the early detection of potentially violent behaviors, including, but not limited to: the identification of family, community and environmental factors to teachers, administrators, parents and other persons in parental relation to students of the school district or board, students and other persons deemed appropriate to receive such information. The district has and continues to participate in programs such as: child abuse and prevention workshops, programs designed to provide staff on how to identify potentially violent behaviors and other risk factors. The district additionally employs school psychologists, social worker, special education staff and a school nurse who are instrumental in assisting the district in identifying early warning signs in students, early intervention/prevention strategies and the development of violence prevention instruction for staff.

Prevention/Intervention Strategies

Appropriate prevention and intervention strategies such as:
Collaborative agreements with state and local law enforcement officials designed to ensure that school safety officers and other security personnel are adequately trained including being trained to de-escalate potentially violent situations
Non-violent conflict resolution training programs
Peer mediation programs
Extended day and other school safety programs

Student Programs

The district has created and supported strategies for improving communication among students and between students and staff and reporting of potentially violent incidents, such as the establishment of:
Peer mediation;
Conflict resolution;
Creating a forum or designating a mentor for students concerned with bullying or violence, Establishing anonymous reporting mechanisms for school violence;
Others based on district need.

Job Duties (hall monitors and security)

The Schoharie Central School District has descriptions of duties, hiring and screening process, and requirements for the training of hall monitors and other school safety personnel. Currently, the school does not have hall monitors but will add descriptions to this plan if needed.

Section VI: Recovery

Recovery addresses the help needed for all involved to heal and to restore the school community to “normal” operations. The District Plan supports the school building plan by deploying district resources that support the school’s building-level emergency response team and the post-incident response team.

Recovery plans include mental health/emotional recovery, academic, physical and business recovery, and can continue long after the actual emergency. The District has social worker and school psychologist resources and support systems. The District has the ability to coordinate with school, local, Schoharie County and State disaster mental health services. The District’s role with mental health services includes looking at the school culture and climate, providing student access to services and following threat assessment procedures.

District Support for Schoharie Central  School District
The Building-level Emergency Response Plan provides resources for supporting the building-level emergency response team and post-incident response team. The district’s Incident Command System (ICS) identifies back-ups to relieve team members. This provides team members the opportunity to rotate personnel, to fill in if assigned personnel are unavailable and to debrief in a supportive environment.

The district realizes that some emergencies may overwhelm an individual school’s ability to manage an extreme crisis. If/when the school is faced with an emergency such as threats of violence or actual violent incidents, the district-wide school safety team assists as follows:
Acting as a sounding board regarding the implied or direct threats and/or violent acts.
Assisting in determining the level of threat and appropriate response.
Monitoring the situation and adjusting the district’s response as appropriate.
Assisting with parent/guardian, faculty/staff, and media communication.
Assisting with coordinating building and grounds security in conjunction with local and State Police.
Assisting with offering a backup post-incident response team (i.e., another school district’s team and/or an outside group) as needed, if needed.
Offering debriefing sessions as needed working in conjunction with local, Schoharie County and/or State emergency responders. 

Disaster Mental Health Services
If/when a building-level emergency response team or post-incident response team is faced with an emergency that may overwhelm the school’s ability to manage an extreme crisis, the district-wide school safety team assists as follows:
Activating the district-wide post-incident response team. The district has a school social worker, two school psychologists, and a school nurse who have local connections to:
Neighboring school districts
Schoharie County Department of Mental Health
Offering district support and looking for continued feedback from those directly impacted during the incident, with projected plans to assist if needed during heightened stressful times such as a re-occurrence of a similar event and anniversaries of the original event. 
Assisting with parent/guardian, student, and faculty/staff debriefing and/or post-incident crisis intervention. The debriefing is also used in part to evaluate the district’s plan for possible revisions. If needed, assisting in contacting additional outside mental health resources such as the National Organization for Victim Assistance (1-800-try-nova; www.try-nova.org ). 
Assisting the schools with written statements going out to faculty/staff, parents/guardians, press releases and media requests through the district’s Public Information Officer.
 
The district supports the recovery phase and reevaluates current multi-hazard and violence prevention practices and school safety activities.

Appendix A: District Buildings, Contacts and Phone Numbers

The following is a listing of all school buildings covered by the district-wide school safety plan:
BUILDING,  ADDRESS,  CONTACT, TITLE,  PHONE
Schoharie Elementary School, 136 Academy Drive, Andrea Polikoski (518) 295-6651
Schoharie Jr/Sr High School,  136 Academy Drive, Dr. Kevin Calacone (518) 295-6601
Schoharie District Office, 136 Academy Drive, David Blanchard (518) 295-6679

Appendix B: Potential Hazardous Sites

COMMUNITY BASED LIST: A list of areas have been identified as having the potential to impact within the district. This list was created for reference and awareness. It is not all-inclusive for every emergency. However, these areas have been identified as having the most probable impact on district facilities or district boundaries should they have or create an emergency. A list of potential community-based hazards or emergency situations has been noted in the building-level emergency response plan.

SCHOOL BASED LIST: The district team has recognized that there are many factors that could cause an emergency within our school building. There are also factors that need to be considered when responding to an emergency. A list of potential internal and external hazards or emergency situations has been noted in the building-level emergency response plan.